1. Personal Information We Collect
Information You Submit
You may submit certain personal information in connection with your use of our website and participation in activities. For example, if you purchase products on our website, make a contribution or register for one of our events, you may be asked to enter your name, email, phone number, credit card information and address. You may also submit personal information when you request information, customer service or other assistance, sign up to receive newsletters or communications from us, or otherwise communicate with us.
If you submit personal information on behalf of someone else, you must ensure and you have their authorization and consent to provide LHC with their personal information.
We may receive personal information about you from our third party service providers, software or applications, who enable us to deliver our website, apps and online content to you, to process your orders and contributions, to manage events, and to provide other activities offered by LHC.
Information Collected Automatically
In order to improve our website and to tailor our web services to your needs, we may also automatically collect information about you when you use our website. The type of information collected includes information about your computer, mobile device, or other device that you use to access the website or other application(s), which may also include, for example, IP address, geolocation information, unique device identifiers, browser type, browser language, and other transactional information. We may also collect information about your use of our website and application(s), which may include, for example, a reading history of the pages you visit on our website.
Information Collected during our Conferences and Events
We may take photographs at our conferences and events. (Every effort is made to protect the anonymity of A.A. members in all photographs or notices.) You may withdraw your consent at any time.
Information from Local Groups, Intergroup/Central Offices & Area Committees
Local groups, intergroup/central offices and area committees are not part of Louisville Host Committee, We do not share information about you with them.
3. Our Use of Information
We may use your information to provide and improve our website, apps, orders and activities, and to personalize your experience with the website, apps, orders and activities. For example, we may use your personal information to:
• process and fulfill orders, registrations, contributions and other transactions;
• organize and coordinate your participation in events, including travel arrangements and special accommodations that you request;
• communicate with you about your account or information you have submitted, respond to your inquiries and requests for customer service or other assistance or information;
• send newsletters and other communications that you have requested;
• notify you about changes to our policies;
• optimize or improve our website, apps, content, products, events, activities, communications and operations;
• let you know about websites, apps, content, products, events, activities, promotions, features and functionality, that we think might be of interest to you; and
• detect, investigate, and prevent activities that may violate our terms or policies, applicable law or regulations, or the rights of any persons, organizations or entities.
4. Retention of Information
When you cancel an order, contribution or registration for an event, or stop participating in an event, or using a product, application, feature, activity or promotion, the service provider who processed your personal information may not automatically delete your personal information they have previously received, if information is still needed for the purpose for which it was collected.
We encourage you to read the privacy notices of these service providers, organizations and companies to make sure that you understand how they may use the personal information you provide to them. You can engage directly with the service providers if you have any concerns about the way they process your personal information.
5. Disclosure of Information
LHC occasionally engages third-party contractors and agents that provide services to us, such as credit card processing, registration fulfillment, marketing, database hosting, web analytics, and providing customer service. These entities may have access to Personal Information in order to perform their functions. We do not authorize them to use the information we share with them for any other purpose.
Legally Compelled Disclosures
Louisville Host Committee may disclose personal information to government authorities and other third parties when compelled to do so by law, including, without limitation, in response to court orders and subpoenas.
LHC may disclose personal information if required to do so or in the good-faith belief that such disclosure is necessary to (i) protect and defend its rights or property, the website or its members, and (ii) act under emergency circumstances to protect the personal safety of LHC members, or others.
If you participate as a speaker or panelist at one of our events, your first name, last initial, and limited biographical information will be included in the event programs, which are distributed to other event attendees and speakers, and copies retained in our archives. If you submit a personal story, memoir or correspondence and expressly consent to allow us to publish such, we may include them (in whole or in part), including such personal information as you have authorized us to publish, on our website and in digital and print publications, in accordance with the consent granted. Copies of the published stories will be retained in our archives.
We use appropriate technical and organizational measures to keep your personal information secure.
For example, payment card information is transmitted via Secure Socket Layer (“SSL”) technology and then encrypted into our payment gateway provider’s database only to be accessible by those authorized with special access rights to such systems, and are required to keep the information confidential. Once a transaction is complete, your payment information will be deleted from our servers.
Though LHC takes reasonable steps to protect the security and integrity of all personal information provided to us, due to the nature of the Internet, no transmission of data over the Internet is guaranteed to be completely secure. It may be possible for third parties to intercept or access transmissions or private communications unlawfully, including when you contact LHC by email or a “contact us” or similar feature on the website. Accordingly, LHC cannot guarantee that information, during transmission through the internet or while stored on its system or otherwise in its care, will be absolutely safe from intrusion by others, such as hackers.
This website is not directed at children under the age of 13, and Louisville Host Committee does not knowingly collect personally identifiable information from children under 13 years of age. If you are under 13 years of age you should not use this website, and under no circumstance should you provide personally identifiable information to Louisville Host Committee.
9. Notice to Persons Outside of the United States
Please note that:
• you have the right to access your personal information upon request, to have it corrected as necessary, to have it deleted when you no longer want to use our website, participate in activities, or communicate with us, or to have it transmitted to anyone you choose;
• you also have the right to share your concerns if you have any about how we use and protect your information.
To exercise these rights, please contact our privacy office at LouisvilleHostCommittee@gmail.com.
If you are not satisfied with our response, you may file a complaint with your national data protection authority.
This Cookies Policy was last updated on December 20, 2021.
What are cookies?
By using cookies we can make sure that, for example, it is easy for you to surf our website, that when you visit our websites, you are not presented with the same information repeatedly. Cookies also enable us to measure how our website is being used and how to further improve it.
Third party cookies
We may use Google Analytics cookies to collect statistics of the use and users of our website. By measuring the use of (specific parts of) the website, we can improve our website for the benefit of the users. We further use these statistics to measure the amount of our visitors and the duration of the visit of each visitor, to determine how visitors navigate through the different pages on our website, to consider which sections of our website need adjustments/should be revised, and to optimize our website in general.
The Analytics cookies provide us with the following information/data that will be stored in our web analytics system:
The IP-address anonymized; Traffic source or campaign that explains how the user reached the site; Which (sub)pages are visited on the website; The duration of the visit/use of the website and its subpages.
If you do not want our websites to store cookies on your computer you must adjust your browser settings. You will then be given a warning before cookies are placed. You could also adjust your settings to the extent that your browser refuses all cookies or only those from third parties. You can delete cookies that have been placed. Please note that you have to adjust the settings for each browser and computer you use.
Deleting cookies in Internet Explorer
Go to the menu Extra > Internet options > General. Under Browsing History, click on Delete. It could be that you do not want to delete everything. Just make sure that the Cookies box is ticked and click on Delete.
Deleting cookies in Firefox
Go to Extra > Options > Privacy. Click on Delete your recent history. Under Details you can indicate exactly what you want to delete. In any case tick the Cookies box. You can also indicate how old the cookies should be. Then click on All.
Deleting cookies in Chrome
Click on the icon with the 3 lines in the top right corner. Click on More tools > Clear browsing data. Make sure that the "Delete cookies and other site and plug-in data" box is ticked. You can also indicate how old the cookies should be. Then click on All.
Deleting cookies in Safari
Click on the radar icon in the top right corner. Click on Preferences, go to Privacy and click on Remove All Website Data. You can also click on Details and remove selected data.
Texting/SMS (added Nov. 7, 2022)
Our committee uses texting/SMS as a way to communicate. Quiet hours are from 8PM-11AM. All text messages must be opted in. We send messages to our committee members for updates (no more than 10/month). At this time, we do not use SMS as a way to communicate to the general public.
Questions (added Nov. 7, 2022)
If you have questions or complaints about the use of SMS by LHC, or would like to respond to our SMS policy, please contact us by emailing LouisvilleHostCommittee@gmail.com.